Call for tenders for printing, design and layout services

By Carlos Valera, on 7 July 2020

The World Coalition requires contracts for printing, design and layout services, visibility items and reprography for any publications that may be required, in addition to materials that may be required with these features. In addition, the World Coalition reserves the right to solicit any products and/or quantities different from those listed, in response to need, and in some cases a specific design will be required.

All communication products generated must respect the image of the World Coalition.

According to the internal procedure of the World Coalition, the recruiting body will be, depending on the size of the contract and in accordance with Article 3 Internal Financial Control, the Steering Committee.

I. Description of  the services requiered

The World Coalition is looking for a company with experience at the international and national level, developing communication materials for international and civil society organizations.

The selected company must be able to:
• Provide innovative designs that can transmit clear messages
• Support the World Coalition’s visual identity
• Producing high quality work at a good value for money
• Meeting the World Coalition’s communication and visibility needs
• Efficiently produce the required products and deliver them in a timely manner to the World Coalition Secretariat in Montreuil, France.

This document provides an overview of the different types of products that the World Coalition wishes to produce. Product specifications (type, size, color, etc.) will vary according to changing needs and the demand expressed in the implementation of the World Coalition’s activities by its partners.

The services required are described in FOUR LOTS which are attached as annexes to this document. Tenderers are free to position themselves on one or more lots:
•  LOT 1: Printing services (Brochures, posters, catalogues, etc.)
•  LOT 2: Layout of publications
•  LOT 3: Graphic Design
•  LOT 4: Merchandising and Promotional Items

II. Duration of the contract
The service will be provided for a period of one year from the date of signature of the contract, renewable three times. This extension will be automatic, if no notice is given at least fifteen days before the end.

The World Coalition reserves the right to terminate the contract at any time if it is not satisfied with the service provided.

III. Delivery and billing
Delivery of products will be primarily to the World Coalition’s headquarters in Montreuil, but delivery may also be required to other locations. The company to which the contract is awarded undertakes to respect the delivery date agreed for each order, assuming responsibility in the event of any delay.
Invoicing will be made to the name of: World Coalition Against the Death Penalty SIRET: 51987869800025 for work/service performed, per month due.

The amount will vary depending on the services or supplies requested throughout the contract, the World Coalition’s prior approval and the submission of an invoice by the selected tenderer, specifying the actions carried out throughout the month and the type of service provided (printing, design or distribution of items).

Payment will be made by bank transfer within a period not exceeding thirty days from the presentation of the invoice.

IV. Subcontracting
In the event that activities covered by this contract should be subcontracted by the awarded tenderer, the awarded tenderer shall be liable to the World Coalition for the actions of the subcontracted individual or legal entity in all areas, including quality of service, delivery time, completion, obligations related to data and information processing, and compliance by the subcontracted company with its social and tax obligations.

V. Evaluation criteria
The evaluation of the proposals submitted will be based on the economic and technical offer according to the following criteria:
• Economic proposal: 40 points
• Technical proposal: 60 points
For the weighting, the highest score will be given, for each of the criteria, to the best offer in this area. The other tenderers will be given a proportional score in accordance with that offer.

VI. Ownership of the work
Work done under any of the headings will be the property of the World Coalition.
The selected contractor may not use for itself or provide to third parties any of the work contracted for, or publish, in whole or in part, the contents of the work without the written permission of the Coalition. In all cases, the selected tenderer will be liable for any damages that may result from failure to comply with this obligation.

VII. Submission of proposals
Interested applicants meeting the requirements set out in these terms of reference may send their offer by email to Carlos Valera ( before 17 July 2020.

Interested suppliers can obtain further information at the above contact address.