Call for tenders for the contracting of travel management services
The World Coalition requires travel management services, on a non-exclusive basis, for World Coalition staff, members and partners.
The World Coalition against the death penalty based in Paris, France, is launching a call for tenders for the contracting of travel management services.
- BACKGROUND
The World Coalition Against the Death Penalty is an alliance of more than 160 NGOs, bar associations, local authorities, and trade unions. The aim of the World Coalition is to strengthen the international dimension of the fight against the death penalty. Its ultimate goal is the universal abolition of the death penalty. The World Coalition works to achieve this goal by urging international organizations and States; by organizing international campaigns, including the World Day Against the Death Penalty; and by supporting national and regional abolitionist forces. - PURPOSE
The World Coalition requires travel management services, on a non-exclusive basis, for World Coalition staff, members and partners.
There are different reasons that justify the non-exclusivity of the contract: differentiated travel policies that force direct contracting with suppliers; existence of negotiated rates by other beneficiary organizations; rates negotiated and offered more beneficially by other private distributors; and more beneficial rates from other emission markets, among many others. - RECRUITING COMMITTEE
According to the internal procedure of the World Coalition, the recruiting body will be the Steering Committee, depending on the size of the contract and in accordance with Article 3: Internal Financial Control. - DESCRIPTION OF THE SERVICES REQUIRED
The World Coalition is looking for a company with experience in travel management for civil society organizations at the national and international levels. The selected company must be able to:
– Manage the reservation, emission, modification, cancellation (if necessary) and delivery of travel tickets that may be necessary for trips and stays made by personnel assigned to the World Coalition and, in general, people who make national or international trips at the expense of the World Coalition, when such services are requested by the World Coalition.
– Make reservations for accommodation, conference rooms or car rentals, both national and international, which may be necessary for the purposes described.
– Take charge of the organization of events requested by the World Coalition, as well as the provision of any services of a similar nature relating to travel management.
The services required are described in TWO LOTS which are attached as annexes to this document. Tenderers are free to position themselves on one or more lots:
• LOT 1: Intercontinental travels in Africa
• LOT 2: Travels between Europe and the rest of the world - DURATION OF CONTRACT
The service will be provided for a period of one year from the date of signature of the contract, renewable three times. This extension will be automatic if no notice is given at least fifteen days before the end date.
The World Coalition reserves the right to terminate the contract at any time if it finds that the services provided are unsatisfactory. - TENDER BUDGET AND BILLING
The estimated value of the tender will be 50,000 EUR (48 months), based on the average annual expenditure of the World Coalition in the previous years.
Invoicing will be made to the name of: World Coalition Against the Death Penalty SIRET: 51987869800025 for work/service performed, per month due.
The amount will vary depending on the services or supplies requested throughout the contract, the World Coalition’s prior approval and the submission of an invoice by the selected tenderer. The invoice must specify the actions carried out throughout the month and the type of service provided.
Payment will be made by bank transfer within a period not exceeding thirty days from the presentation of the invoice. - SUBCONTRACTING
In the event that activities covered by this contract are subcontracted by the awarded tenderer, the awarded tenderer shall be liable to the World Coalition for the actions of the subcontracted individual or legal entity in all areas, including quality of service, delivery time, completion, obligations related to data and information processing, and compliance by the subcontracted company with its social and tax obligations. - EVALUATION CRITERIA
The proposals submitted will be evaluated based on the economic and technical offer. The breakdown of the evaluation consists of:
– Economic proposal: 60 points
– Technical proposal: 40 points
The best offer will be awarded the maximum points for each of the criteria presented in the Annex. Other tenderers will be given a score that is proportional to the quality of their offer, in comparison to that of the best offer. - SUBMISSION OF PROPOSALS
Interested applicants that meet the requirements set out in these terms of reference may send their offer by email to recrutement@worldcoalition.org before 11 July 2021.
Interested suppliers can obtain further information through the above contact address.
