Finance and Administration Officer
Under the supervision of the AFM, the Finance and Administration Officer is responsible for the operational management of the Coalition’s accounting, financial, and administrative aspects. He/she plays a key role in monitoring partnerships and supporting field missions.
Reports to: Administrative and Financial Manager (AFM)
MAIN RESPONSIBILITIES
1. Operational Accounting and Financial Management: (40%)
- Perform accounting entries in general and cost accounting.
- Process invoice payments and monitor banking transactions.
- Perform bank reconciliations and manage day-to-day cash flow (cash, accounts).
- Participate in updating financial dashboards.
- Prepare data and supporting documents for financial reports and audits.
2. Monitoring Partnerships and Financing: (25%)
- Provide administrative and accounting follow-up on partnership agreements.
- Collect, analyze, and archive financial reports and supporting documents from partners.
- Follow up with partners to ensure that documents are sent within the specified deadlines.
- Check that partners’ expenses comply with donor rules.
- Support partners in complying with financial procedures.
3. Logistical and administrative support: (20%)
- Organize the financial and administrative logistics of missions (reservations, per diems, formalities).
- Occasionally participate in field monitoring missions.
- Monitor and collect payroll variables.
4. Cross-functional tasks: (15%)
- Manage the collection and follow-up of contributions and donations.
- Perform day-to-day administrative tasks (filing, mail, archiving).
- Perform any other tasks required for the department to function, as requested by management.
DESIRED PROFILE
Education: Two to three years (college diploma or bachelor’s degree) of higher education in accounting, management, administration, or finance.
Experience: Initial experience (internship or work-study program) in a similar environment (NGO, firm, association) is a plus.
Technical skills: Proficiency in Office (advanced Excel) and accounting software. Knowledge of public donor rules is an asset.
Personal qualities: Extreme rigor, organizational skills, autonomy, team spirit, excellent interpersonal skills, and adaptability in a multicultural context. Sense of confidentiality and responsibility.
Fluency in English and French is essential: the position involves daily oral and written exchanges in both languages. A third working language (Arabic, Yoruba, Farsi, Malay, Chinese, Spanish, Russian, etc.) appreciated but not compulsory.
What we offer and Conditions:
- Salary: 2,230 € (Euros) gross per month
- Social benefits: 50% of Paris public transportation (or sustainable mobility package), luncheon vouchers, health insurance, provident scheme.
- Mobility: Travel in Europe and abroad planned.
- Location: Office location in Montreuil, France. Working environment can have some flexibility, with the possibility of telework between 1-3 days per week. Note that the position requires prolonged sitting.
- CDI Contract (open-ended contract)
- Visa: candidates must have the right to work in France on a full-time and long term basis before applying for this position. The World Coalition cannot support any work visa application.
- Start as soon as possible
To apply:
The application should be sent in English or French to the World Coalition by email to recrutement[@]worldcoalition.org with:
- A cover letter
- A curriculum vitae (CV)/ résumé
Please include the following reference in the Subject line of the email: Finance/Admin2025
Interviews will be scheduled on a rolling basis in the order that they are received.
The World Coalition is a signatory to the Diversity Charter.